Get help with everyday tasks
Prepare quotes, organise emails and put reports together. We connect the steps and agree what your team needs to check.
Explore AI and automationDrag to turn the earth. On touch screens, swipe sideways to turn and vertically to scroll. Left and right arrow keys steer. Space pauses or resumes the scenery. Island signposts mark AI Headquarters, Creative Studio and SaaS Savings.
Let’s make AI useful for your business.
We help small and medium-sized businesses get more from AI. From preparing quotes to finding answers in company documents, we build useful tools around the way you work. We explain the options and try them with your team, one step at a time.
How we can help
What would make your working day easier?
Take a fresh look at your tools
Ditch your SaaS. Where it makes sense.
Let’s look at what you use, what it costs and whether it is still helping your team. Some tools may be worth keeping. Others could be combined or replaced.
We’ll include setup, hosting and ongoing care in the comparison, so you can see the full cost before deciding.
Explore how to ditch your SaaSThree approaches we can explore
Open-source software
Adapt a tool that already exists
Custom builds
Make a tool for your team
AI alternatives
Use AI to help with repeated jobs
We’ll explain the options, check them against the jobs your team needs to do and compare what they cost to run.
Find answers in your own information
Ask a question. Find the information you need.
Let your team ask questions about the guides and documents your business already has. An AI Company Brain helps find answers and prepare drafts, with links to check the information.
- Process guideApproved
- Support answersApproved
- Old pricing sheetNeeds review
- Restricted customer recordsNo access
Example questionHuman review before sending
How do we handle a new enquiry?
Check that you have the details you need, choose someone to handle the enquiry and prepare a reply for them to check.
View example source: Process guide / Enquiries
Sample guide: read the request, ask for anything missing, choose who will handle it and draft a reply for approval. This is an example, not a connection to real company documents.
Start with one team, a useful set of documents and 20–30 real questions.
Explore the AI Company Brain01 / Does this sound familiar?
Which jobs take up more time than they should?
Copying customer details, chasing replies and putting reports together all take time. When the same jobs come around every week, a little help can make a real difference.
01
Copying customer details from emails into spreadsheets.
02
Putting quotes together and checking the figures by hand.
03
Sorting the inbox and answering the same questions.
04
Tidying up spreadsheets before you can use the information.
05
Let’s look at which steps your tools could handle for you.Finding appointment times and sending reminders.
Meet the AI agents
A little help with
the jobs that add up.
From customer replies to checking invoices, a little help can make your day easier. Hover over a card, or select it, to see where AI could help and where your team stays involved.
Example roles; nothing is sent, paid or connected here.
24/7 · Available around the clock
What it helps with
A customer asks about delivery. Your assistant finds the policy in your approved guides and prepares a reply.
Where you come in
Your team handles sensitive questions and checks replies where needed.
24/7 · Available around the clock
What it helps with
An invoice arrives by email. Your assistant picks out the supplier, date and amount, and flags anything missing.
Where you come in
Your team checks the records and stays responsible for payments.
24/7 · Available around the clock
What it helps with
A colleague asks how to handle a return. Your assistant finds the current guide and links to the answer they are allowed to see.
Where you come in
Your team keeps the information current and checks important answers.
24/7 · Available around the clock
What it helps with
A regular report is late or a figure changes unexpectedly. Your assistant spots it and brings it to your team’s attention.
Where you come in
Your team chooses what to watch and decides what action to take.
1 / 4 · Customer replies
What we build
Agents & applied AI
Autonomous workers for real roles. They answer tickets, process invoices and watch your dashboards. Grounded in your data, with citations, guardrails and cost control.
- Support agents
- Docs-grounded RAG
- Ops monitors
- Custom MCP servers
02 / See it in action
From a first enquiry to a booking.
Here’s an example of how a few connected steps could help with a quote request. Try it below.
QUOTE-TO-BOOKING / SCROLL TO EXPLORE
01 / 05
Receive
A customer gets in touch by email or through a form.
SAMPLE ENQUIRY / 001
Monthly office cleaning. Starting next week.
02 / 05
Organise
The system gathers the details, checks what is missing and updates the customer record.
SAMPLE ENQUIRY / 001
Service: office cleaning. Frequency: monthly.
03 / 05
Draft
A quote is prepared using the prices and terms your business has approved.
SAMPLE ENQUIRY / 001
Draft prepared from approved pricing. Awaiting review.
04 / 05
Approve
Someone on your team checks the quote and approves it before sending.
SAMPLE ENQUIRY / 001
A team member reviews and approves the draft.
05 / 05
Book
When the customer accepts, the system offers an available time and sends the agreed confirmations and reminders.
SAMPLE ENQUIRY / 001
Accepted quote. Example slot confirmed. Follow-up scheduled.
An illustration only; nothing is sent or booked.
The details carry through from one step to the next. Your team reviews the quote before it is sent.
03 / Working together
Start small. Try it together. Build from there.
01
Talk it through
Walk us through a regular job and show us what takes too long. We’ll choose a useful first change and agree what is included, what it costs and how we’ll check whether it helps.
02
Build it
We build the agreed steps and show you working examples along the way. You can tell us what needs changing. We also check what happens when information is missing or a connected tool stops working.
03
Try it together
Your team tries the setup with suitable examples and checks the results. Before it goes into everyday use, we agree who can access it, where approval is needed and how to pause it. You get instructions and a handover.
04
Plan the ongoing care
We agree who will check that it keeps working, update the information and handle problems. If you’d like us to help, we explain the support hours, regular costs and what is included. Further changes are agreed with you.
Software built around your work
Build the tool your team needs.
Perhaps you need an easier way to share information or a small app for a regular job. We’ll help you plan, build and test something that fits the way your team works.
- Internal tools
- Connected applications
- Browser extensions
- Connections between tools
04 / Work with what already works
You do not need to replace everything.
We start with what your team already uses: email, spreadsheets, customer records, forms, documents and calendars. We’ll check what can work together and explain any limits before building.
Your everyday work helps us choose the right tools.
05 / A few things, explained
Good questions.
Straight answers.
What to expect before we connect a single tool.
Do we have to replace our current software?
Usually, we start by seeing how your existing tools could work better together. If a different tool might help, we’ll compare the costs and explain the options with you.
Will AI do everything on its own?
No. We agree which steps can happen automatically and which need someone to check them. Important decisions and unusual requests stay with your team.
What kinds of tasks can you help with?
Preparing quotes, sorting emails, tidying spreadsheets, drafting replies, sending reminders and putting regular reports together are all useful places to look.
How long does a first project take?
We usually plan around two weeks to build one clearly agreed task once the information and access are ready. More complicated work can take longer. We’ll talk through the timing before we start.
What about private business or customer information?
We agree what information is needed, who can use it and where it will go. We test access and review steps before the system is used for real work.
What if the way we work is a bit messy?
That’s a common starting point. We’ll talk it through with you. Sometimes making the steps clearer is the most useful first change.
Is this just a chatbot?
It can include one, but there is more we can help with. AI can prepare information, draft work and help your existing tools pass details from one step to the next.
What is an AI Company Brain?
It’s a way for your team to ask questions about your own guides, documents and business information. Answers link back to the source so people can check them. We also agree who can see what.
Who owns the finished system?
We agree ownership, account access and what you receive before we start. The proposal explains the code and instructions included, along with any other software licences the system needs.
What will it cost to keep running?
Alongside the build, there may be costs for hosting, software subscriptions, AI use and support. We explain the expected costs before you decide. Where AI charges depend on use, we agree how that use will be checked and what limits are available.
What happens after launch?
We show your team how to use the system and leave instructions. We agree who looks after checks, updates and problems. Ongoing support has its own agreed coverage, hours and price, so you know how to get help.
Can someone else look after it later?
We plan the access and instructions needed for a handover, whether that is to your team or another provider. We explain any limits from other software or services before you choose the setup.
Can you help us reduce software subscriptions?
Yes. Subscription software is often called SaaS. We’ll look at what you use, what it costs and whether keeping, combining or replacing a tool makes sense. Any replacement needs to include the cost of running and looking after it.
A SMALLER FIRST STEP. A BETTER WAY TO WORK.
What would you like a little more help with?
Tell us about your business and the jobs that take up your time. We’ll listen, explain the options and work out a first step together.
You don’t need to know the technology. Just tell us about the work.